Privacy Policy

Privacy Policy for Empower HR and Business Solutions

Effective Date: 26th March 2025

At Empower HR and Business Solutions, we are committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner. This Privacy Policy outlines the types of information we collect, how we use it, and the measures we take to protect your data. By using our services, you consent to the practices described in this policy.

1. Information Collection

We collect personal information only when necessary to provide our HR support and virtual assistant services. The types of information we may collect include:

• Personal Identification Information: Such as your name, email address, phone number, or business details.

• Project Information: Information related to the specific services or tasks we are assisting with, including documents or files you provide.

2. Use of Information

The information collected is used exclusively to provide the services requested. This may include:

• HR support tasks (e.g., employee relations, payroll assistance, etc.)

• Virtual assistant services (e.g., scheduling, administrative support, etc.)

We do not use personal information for marketing purposes or share it with third parties, except as required by law or when necessary to complete your project.

3. Data Retention and Security

Once a project is complete, we do not retain any personal or project-related information unless you request otherwise. We take your privacy seriously, and to ensure the security of your information, we store any relevant files on password-protected devices.

• Electronic File Storage: Files are securely password-protected.

• No Retention of Data Post-Project: Once a project is completed, all client-specific information and files are deleted unless required for future services or contractual obligations.

4. Security Measures

We implement reasonable security measures to protect the confidentiality and integrity of your personal and project-related data, including:

• Password protection for all electronic devices storing data.

• Limited access to files and information to authorised personnel only.

• Encryption methods where applicable to safeguard sensitive information.

5. Third-Party Services

Empower HR and Business Solutions does not share, sell, or disclose your personal information to third parties for marketing purposes. We may, however, use third-party service providers to help with specific tasks (e.g., cloud storage, project management tools), but these providers are required to adhere to similar privacy and confidentiality standards and we will make you aware and seek consent prior to the use of any such storage or tools.

6. Your Rights

You have the right to:

• Request access to the information we hold about you.

• Request the deletion of your personal data upon the completion of the project, if applicable.

• Update or correct any personal information we may have on file.

To make any of these requests, please contact us directly at rebecca@empowerhrandbusinesssolutions.co.uk

7. Changes to This Policy

We reserve the right to modify this Privacy Policy at any time. Any changes will be posted on our website with an updated effective date. We encourage you to review this policy periodically to stay informed about how we are protecting your information.

8. Contact Us

If you have any questions or concerns about this Privacy Policy, or how we handle your data, please contact us at the email address above.

Empower HR and Business Solutions

This Privacy Policy is designed to inform you about how we collect, use, and protect your data in a transparent manner. Thank you for choosing Empower HR and Business Solutions!